Tax-free on payroll
Approved business expenses export in the tax-free column, split by treatment, with a full audit trail.
Business & Travel Expenses
Checked before anyone approves.
Set category caps and travel rules once. Every submission is checked against them, and anything outside policy is flagged before you approve it.
What you can manage.
For the employer
Per-category monthly caps
Define your own expense categories — meals, supplies, software, travel — each with its own monthly limit, tracked live against approved and pending spend.
A full travel policy
Per-diem rates, a mileage rate, and an allowed flight class — Sweet Bennies computes the reimbursable amount and flags requests that fall outside policy.
Meal limits, done right
Set a per-person meal limit and require attendee counts; alcohol is capped separately, so the reimbursable total is calculated to policy on every meal.
Before approval
Auto-checked & approved
Caps and travel rules apply instantly, an AI pre-check flags anything a reviewer should see, and you approve in a click.
How it works
How expense management works.
Set categories & travel policy
Define expense categories with monthly caps, plus per-diem, mileage, flight class, and meal limits — in minutes.
Employees submit a receipt
Staff photograph a receipt or log a trip; AI fills the amount, date, and category, and meals capture attendees.
Auto-checked to policy
Caps, per-diems, mileage, and flight class apply instantly; the AI pre-check flags anything outside policy.
Reimburse tax-free
Approve, then export the run to payroll — business expenses land in the tax-free column, audit-trailed.
Employee experience
What employees do
Employees submit a receipt
Staff photograph a receipt or log a trip; AI fills the amount, date, and category, and meals capture attendees.
For employees
Submit a receipt or a trip. Meal claims can require who attended.
Explore the employee experienceCompliance
What is handled, and what you still confirm.
Sweet Bennies is benefits- and expense-administration software. Confirm expense-reimbursement tax treatment (e.g. accountable-plan rules) with your own tax advisor.
FAQ
Questions people ask.
What happens when a submission is outside policy?
Caps and travel rules apply instantly, an AI pre-check flags anything a reviewer should see, and you approve in a click.
What can a meal claim require?
Set a per-person meal limit and require attendee counts; alcohol is capped separately, so the reimbursable total is calculated to policy on every meal.
What does the payroll export contain?
Approved business expenses export in the tax-free column, split by treatment, with a full audit trail.
What do you still confirm yourself?
Sweet Bennies is benefits- and expense-administration software. Confirm expense-reimbursement tax treatment (e.g. accountable-plan rules) with your own tax advisor.
Related programs
Other programs in the same account.
Control expense reimbursement but make it easy.
Manage your expense reimbursement policies dynamically and automate reimbursement filing and approvals.